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For organization administrators on Toku. Last updated October 30, 2026.

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Set the date a change to someone's record takes effect, see what is waiting to be applied, and cancel a scheduled change before it lands.

Before you start

• You need administrator access to your organization on Toku. Sign in at app.toku.com.
• Every change an administrator makes on a person's profile asks when it should take effect, before anything is saved.
• People editing their own record are not asked for a date. Their changes save at once, as they always have.

Choose when a change takes effect

1. Open People in the left-hand menu and select the person's name to open their profile.

   

   An administrator viewing someone's profile, on the Overview tab.

2. Find the section you want to change, select Edit, and enter the new value. The card stays in edit mode, with Cancel and Submit in its header.

   

   The Banking & Payment Details card in edit mode, with a new Bank Name typed.

3. Select Submit. Nothing is saved yet — a window opens, headed When should this change take effect?, listing every field you changed with its old and new value.

   

   The window lists Bank Name from -- to Community Trust Bank, with three timing options below it.

4. Choose one of the three options. Immediately is already selected. Next payroll run shows the date beside it and is offered only when a payroll date is available. Custom date opens an Effective Date field.

5. Select Confirm to save. Back returns you to the form with your edit still in place.

Schedule a change for a future date

1. On the timing window, choose Custom date and enter the day the change should take effect.

   

   A date that has already passed shows the notice "This date is in the past. The change applies now and is recorded as effective on that date."

2. Select Confirm. The card returns to read mode still showing the old value, with a summary line such as "1 change scheduled for 15 Jan 2027" and a View button.

   

   Bank Name still reads -- and the card's summary line records the change as scheduled for 15 Jan 2027.

Save a change that opens its own window

Some sections open a window instead of editing in place — Edit Employment Details, Personal Information, Emergency Contact, Work Authorization, and Change Type. The timing step appears inside that same window when you submit.

1. Open the section, change what you need, and select Submit.

   

   The Edit Employment Details window with a new Title entered.

2. Choose when the change takes effect. When this pay period's cut-off has passed, the step adds "The cutoff for this pay period has passed. This change will be included in the next upcoming payroll run for this country." and holds Confirm until you tick "I understand this change will apply to the next payroll run, not the current one."

   

   Next payroll run selected, with the cut-off notice and its acknowledgement below. Confirm is unavailable until the box is ticked.

3. The same step appears for Personal Information, Emergency Contact and Work Authorization. Back returns to the form with your edit intact.

   

   The timing step inside the Personal Information window, after a City change.