<aside> 🌍
The holidays are coming, so we're moving our due dates a little earlier.
Banks around the world close for public holidays in November and December, which shortens the time it takes for payments to move. To make sure everyone is still paid on time, we've brought forward our November and December cutoff dates. Everything you need is on this page.
We've also emailed these dates to your team. This page is the one to bookmark and come back to.
</aside>
<aside> 🔒
Our cutoffs are final. Anything submitted, approved or funded after the dates below, or not entered in the platform at all, will be processed in the January 2027 cycle. We're not able to make exceptions, because the bank timelines don't allow for them.
</aside>
<aside> 🍂
November
Fri 6 Nov · Payroll changes due
Wed 11 Nov · Contractors submit invoices
Fri 13 Nov · Admins approve contractor invoices
Fri 13 Nov · EOR bonus or extra pay prefunded (if applicable)
Thu 19 Nov · Payroll review complete (if applicable)
Tue 24 Nov · Contractor prefunding due
Mon 30 Nov · Contractor payout
</aside>
<aside> ❄️
December
Tue 1 Dec · Payroll changes due
Wed 2 Dec · Contractors submit invoices
Fri 4 Dec · Admins approve contractor invoices
Tue 8 Dec · EOR Prefunding received by Toku [bonuses, additional comp]
Fri 11 Dec · Payroll review complete (if applicable)
Wed 16 Dec · Contractor prefunding due
By Thu 31 Dec · All December pay lands
</aside>
Pick the tab that matches your team. If you have both employees and contractors, please read both.
Employees (EOR)
| Date | What happens | Who |
|---|---|---|
| Fri 6 Nov | Submit all November payroll changes in the platform (new starters, leavers, salary changes, bonuses, one-off payments). | Admin |
| Fri 13 Nov | If your November changes include a bonus, additional compensation or another payment that needs prefunding, those funds must be received by Toku by 13 November. | Admin |
| November pay date | Your team is paid on their usual November pay date. | Toku |
| Date | What happens | Who |
|---|---|---|
| Tue 1 Dec | Submit and approve all December payroll changes. Include any year-end token bonuses in this submission. | Admin |
| Wed 2 to Fri 4 Dec | Toku sends your December prefunding invoice, no later than 4 December. | Toku |
| Tue 8 Dec | December prefunding must be received by Toku (not just sent). Please allow time for your bank to process the transfer. | Admin |
| Mon 21 Dec | December salaries are sent. Pay can arrive as early as 21 December and will land no later than 31 December. | Toku |
<aside> 💡
If December funds are not received by Tue 8 Dec, we can't release December payroll on time, and payment may move to January. Paying early is the easiest way to keep your team's pay on schedule.
</aside>
<aside> 🧾
Expenses follow the usual timeline, with no holiday changes. See Toku: Expense reimbursement timeline and policy.
</aside>
Contractors
| Date | What happens | Who |
|---|---|---|
| Wed 11 Nov | Contractors submit their November invoices. | Contractor |
| Fri 13 Nov | Admins approve all November contractor invoices. | Admin |
| Tue 17 Nov | Toku sends your November contractor prefunding invoice. | Toku |
| Tue 24 Nov | November contractor prefunding must be received and cleared by Toku. Initiating a transfer does not meet the deadline. | Admin |
| Mon 30 Nov | November contractor payout. | Toku |
| Date | What happens | Who |
|---|---|---|
| Wed 2 Dec | Contractors submit their December invoices. | Contractor |
| Fri 4 Dec | Admins approve all December contractor invoices. | Admin |
| Mon 7 to Tue 8 Dec | Toku sends your December contractor prefunding invoice, no later than 8 December. | Toku |
| Wed 16 Dec | December contractor prefunding must be received and cleared by Toku. Initiating a transfer does not meet the deadline. | Admin |
| Wed 23 Dec | December contractor payout. Payment can arrive as early as 23 December and will land no later than 31 December. | Toku |
<aside> ⚡
New: let approvals happen automatically
Don't want to keep track of approval dates? You can now turn on auto-approval with your own limits. Set a maximum amount per currency, and choose which contractors are included or excluded. Invoices that fall within your rules are approved as soon as they're submitted, so nothing misses the cutoff.
Find it under Company → Settings → Invoice approvals. Step-by-step instructions are in Toku: Auto-invoicing, paying contractors automatically every month.
Good to know: an invoice in a currency with no limit set always waits for manual approval, so add a limit for every currency your contractors invoice in.
</aside>
Payroll review
Some of our clients review payroll before we process it. If your account includes a payroll review step, these are your dates. If you're not sure, email us at [email protected] and we'll confirm.
| Month | Review window | Deadline |
|---|---|---|
| November | Wed 18 to Thu 19 Nov | Review and approve by Thu 19 Nov |
| December | Once your payroll is ready for review | Complete your review by Fri 11 Dec, 10:00 a.m. EST |
<aside> ⏱️
December has very little room for changes. Mon 14 Dec is the final day for major or urgent corrections only. Anything that can be corrected in January will be moved to the January payroll.
</aside>
Your Toku Customer Success contact will send your payroll for review and confirm how to sign it off. Questions: [email protected].
<aside> ✅
Admin checklist: do this now
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<aside> 📄
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<aside> 🌐
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