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Contractor invoice and payment deadlines: late action means late payment
Late submission, approval, or funding will delay payment. Every day of delay pushes payment back by at least one day. A missed payment cycle can cause a longer delay; the invoice due date is not a guarantee of payment.
Automation does not remove these deadlines. Earlier published holiday deadlines take precedence; see Toku: 2026 End-of-Year Payroll & Payment Guide.
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Audience: client admins · Customer-facing · Last verified August 19, 2026 against the platform live in production.
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You are an administrator for your organization on Toku, and you pay one or more contractors a fixed amount on a regular schedule. Auto-invoicing means Toku creates each contractor's invoice for you automatically every period — weekly, biweekly, or monthly — priced from the rate on their contract, so nobody has to remember to raise an invoice by hand. By the end of this guide you will have turned auto-invoicing on for a contractor, confirmed it is working, and learned what to check when an invoice you expected has not appeared.
tga.app.toku.com address is no longer the way in, and there are no product tabs to choose.)When adding a contractor through People → Add People, complete Contract, then choose invoice preferences on Invoices before Review. This step appears for Toku Contractor, Client Managed, and Agent of Record; available options depend on the contract and your organization’s settings.
Choose creation, submission, and approval independently, then select Continue to review, or choose Set up later to preserve your organization’s defaults. On Review & Confirm, check Invoice preferences and click Add contractor to save; Back lets you revisit earlier steps.
The administrator chooses invoice preferences on the Invoices step, after Contract and before Review.
Automatic creation waits until onboarding is complete and the first cycle is eligible; the monthly cutoff is the 19th (UTC), inclusive. Hourly invoices need hours entered manually, submission waits for complete payout details, and automatic approval still follows your organization’s rules and amount limits.
See the illustrated contractor onboarding walkthrough.
Auto-invoicing decides when an invoice is created. Auto-approval decides whether that invoice still needs a person to approve it. They are two different settings: turning auto-invoicing on does not approve anything by itself, and every invoice it creates waits in Pending Review until either you approve it or auto-approval approves it for you.
All of the auto-approval settings sit in one place. Sign in, click Company in the left sidebar, click the Settings tab near the top of the page, and scroll down to the section titled Invoice approvals, described as "Configure auto-approval behavior and contractor rules. Each invoice currency uses its own threshold; limits are never converted between currencies." It sits directly above the Contractor Invoices section used later in this guide. Inside it are two cards: Auto-approval rules and Invoice currency thresholds.
Company → Settings → Invoice approvals, before anything is configured: auto-approval is Disabled and no currency thresholds exist.
There are three separate things you can set. An invoice has to satisfy all of them to be approved automatically.